Youth Management Board

RJ4ALL COMMITMENT FOR YOUNG PEOPLE

THE ROLE OF THE YOUTH MANAGEMENT BOARD

RESPONSIBILITIES OF THE YMB

Proactive

Diverse

Passionate

Committed

Volunteerism

Self-Managing

User or Ex user of youth services

Aware of youth issues

MEETINGS AND SHARING OF INFORMATION

Meetings

• The dates of future meetings will be discussed periodically will be expected to be quarterly (every three months) or monthly if necessary.
•  The venue of the meetings will be decided by the group, RJ4All offices will provide free room bookings if desired.
•    Organised by the YEC.
•    Topics discussed will be generated by the previous meeting and the YEC.
•    Meetings will be arranged via email by the YEC.
•    When available Trustees will be invited with the group’s permission.
•    Each YMB member will take it in turn to be the minute-taker and chair.
•    YMB representatives will be invited to RJ4All Trustees Board meetings that are taking place quarterly.

 Sharing of information and resources (including confidential materials)

• There is a small budget for the YMB and any requests will need to go through the secretary.
• Group members share information and resources via email.
• Confidential materials will be kept in the RJ4All shared drive.

REVIEW PROCESS

Every YMB member after appointment needs to sign a declaration of willingness to act as the YMB member and agree to all responsibilities enclosed in the Terms of Reference before he or she may contribute at any meeting of the YMB.

The YMB will be reviewed annually. Two members of the YMB must retire at each review, those longest in office retiring first and the choice between any of equal service being made by drawing lots.

A retiring YMB member who remains qualified may be reappointed for a maximum of 2 consecutive terms of office.

A YMB member’s term of office automatically terminates if he or she:

1- Is absent from 3 consecutive YMB meetings within a 6 month period and is asked by the majority of the other YMB members to resign;

2- Resigns by written notice to the YMB (but only if at least five YMB members remain in office).

The YMB may at any time co-opt any individual young person who is qualified to be appointed as a YMB member to fill a vacancy in their number. The co-opted YMB member holds office only until the next review.

THE ROLE OF RJ4ALL

YMB members will occasionally be given the opportunity to represent the views of the YMB at a trustees meeting so that young people’s views on the youth projects.

RJ4All will be able to assist and support the YMB through the role of the YEC who will be the main point of contact for the YMB secretary (the secretary is appointed by the YMB and can revolve from member to member, the secretary will take minutes and share these with the YEC), the YEC will be the main point of contact between the YMB and RJ4All’s staff members.

RJ4All will also induct the YMB team at the beginning of their term with a brief breakdown of all the projects and policy areas that the organisation covers as well as introducing each member of staff. This is to ensure the YMB team is fully aware and understands the work and vision of RJ4All to enable them to make robust, effective and relevant recommendations in their term.

ACCESS REQUIREMENTS

Please specify any access requirements you have for attending meetings or communicating between meetings (e.g.: wheelchair access, hearing induction loop, large print papers).

On completion of their term, members of the YMB will receive certification for their contributions to the project if they have upheld their responsibilities under the Terms of Reference.

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